The Ultimate Wedding Planning Checklist | We The Blackwells | California Wedding Photographer

The Ultimate Wedding Planning Checklist | We The Blackwells | California Wedding Photographer

Alrighty y’all.  We’re living in a world that’s been changed and flipped on it’s head due to COVID-19.  Though we may all be quarantined and sheltering in place, that doesn’t change the fact that YOUR WEDDING is coming up and your planning process still gets to be FUN!

​Organizing a wedding can quickly become overwhelming…  Who knew there were so many details involved?! But, the good news is, planning your big day doesn’t actually have to be so stressful if you divide the tasks on a month by month basis with a wedding-planning check list and timeline!

​To help get you started on devising the wedding of your dreams, we’ve created the ultimate check list to help guide you through the planning process that way you’re able to enjoy each step, stress less, have fun and more importantly revel in this special time together! So sit back, grab a glass of wine (or gin!) and take a deep breath as we break down for you everything you’ll need to plan the perfect wedding.

​Happy planning! 

12 Months:

❏  Choose a date

❏  Talk budget

❏  Decide wedding style

❏  Make a guest list

❏  Explore ceremony &

reception venue options

❏  Start assembling a dream team of

wedding pros

❏  Engagement photo session

11-10 Months:

❏ Hire vendors

❏ Reserve ceremony & reception


❏ Purchase wedding dress, veil,


❏ Choose bridal party attire &


❏ Book officiant

❏ Mail Save the Dates

-8 Months:

❏ Choose wedding party

❏ Create wedding website

❏ Begin browsing Save the Date designs

❏ Order sample Save the Date

❏ Order Save the Dates

❏ Begin researching wedding

dress and veil styles

❏ Create wedding style mood boards on Pinterest

❏ Find hotels at different price points for out-of-town guests

❏ Browse wedding invitation designs

❏ Refine guest list

❏ Create gift registry

❏ Begin planning honeymoon

7-6 Months:

❏ Reserve rentals

❏ Hire ceremony musicians

❏ Book transportation to and from venues

❏ Research wedding day hair and makeup styles

❏ Meet with officiant to discuss run down of ceremony

❏ Choose cake style & schedule tastings

5-4 Months:

❏ Order wedding cake

❏ Meet with florist

❏ Schedule dress fittings

❏ Book honeymoon flights & hotels

❏ Book room for wedding night

3 Months:

❏  Hair and makeup trial

❏  Book a photo booth rental

❏  Finalize readers and readings

❏  Finalize honeymoon plans and ensure all documents are in order

❏  Plan reception seating

2 Months:

❏  Mail wedding invitations

❏  Begin writing vows

❏  Review ceremony details with officiant

❏  Finalize seating arrangements

❏  Buy wedding-party gifts

❏  Apply for marriage license

❏  Purchase gifts for guests

❏  Lay out the content for wedding programs

1 Month:

❏  Final dress fitting

❏  Pick up marriage license

❏  Call vendors to confirm date, time & location

❏  Confirm honeymoon reservations

2 Weeks:

❏ Decide groomsmen attire

❏ Personalize & order wedding invitation


❏ Purchase wedding bands

❏ Order wedding invitation suite

❏ Order thank you cards

❏ Prepare a playlist for DJ/band

❏ Finalize guest list

❏ Compile rehearsal dinner guest list

❏ Book rehearsal dinner venue

❏ Order rehearsal dinner invitations

❏ Purchase toasting flutes, serving pieces, guestbook, flower basket and ring bearer pillow

❏ Finalize reception menu with caterer

❏ Order menu cards

❏ Finalize fittings for wedding party and parents

❏ Create wedding day timelines and send to vendors, officiant and wedding party

❏ Decide on “something old, something new, something borrowed &

something blue”

❏ Book spa and beauty treatments for you and bridal party

❏ Pick up wedding rings

❏ Order wedding programs

❏ Write thank you notes as gifts are received

❏ Begin breaking in wedding shoes

❏ Make arrangements for the caring of pets & plants while on honeymoon

❏ Follow up with guests who have not RSVP’d

❏ Give final guest count to caterer

❏ Send playlists to DJ/band/ceremony musicians

1 Week:

❏ Get haircut & freshen up color

❏ Update registries

❏ Send directions to wedding day transportation driver

❏ Delegate someone to return tuxes, rentals & tend to wedding dress

❏ Prepare wedding day emergency kit

❏ Give photographer & videographer your image & video requests

❏ Give readers their scripts

❏ Prepare final payments to vendors & cash tips for service personnel

❏ Lay out wedding clothes & gather all accessories

Day Before:

❏ Treat yourself to a mani/pedi & massage

❏ Attend wedding rehearsal

❏ Have fun at rehearsal dinner

❏ Thank everyone around you

❏ Get to bed at a decent hour

Wedding Day:

❏ Eat a good breakfast

❏ Stay off feet as much as possible

❏ Allow plenty of time to get ready

❏ Drink water

❏ Take dress & veil out of the bag & have steamed if needed

❏ Lay out all items you want to be captured by photographer

❏ Give officiant fee & wedding rings to best man

❏ Exchange notes with fiancé

❏ Relax, smile & soak up every moment of the big day

Beyond The Wedding:

❏ Ensure tuxes & all rentals have been returned

❏ Get wedding dress to cleaners

❏ Send out thank you cards no later than 3 weeks after wedding day

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